Here’s a rule of thumb most experienced retailers follow: if there’s more than $200 sitting in your drawer, it’s time to move some to the safe. Too much cash in the register is a security risk — it makes you a target and it makes mistakes more costly. TORO’s cash drop feature keeps this process clean and fully tracked.
Making a Cash Drop #
A cash drop is exactly what it sounds like — you’re dropping cash out of the drawer and into the safe.
- Go to Drawer Functions (or find it on the Dashboard) and select Cash Drop / Remove Cash.
- Enter the amount you’re removing.
- Add a note if you want — “afternoon drop” or “per manager request” — whatever helps you remember later.
- The physical drawer pops open so you can pull the cash.
- Take it to your safe.
That’s it. TORO logs everything: the date, time, exact amount, and which employee made the drop. Nobody can quietly remove cash without a record.
Why This Matters at Closing #
When you close out the drawer at the end of the day, TORO calculates your Expected Cash — what should be in the drawer based on all the day’s transactions. Cash drops are factored into that number automatically.
So if you took in $800 in cash sales but dropped $400 to the safe during the day, TORO expects $400 in the drawer (plus your opening balance, minus any change given). If your closing count seems off, the first thing to check is whether a drop was recorded that someone forgot about — or vice versa, whether someone moved cash to the safe without recording it in TORO.
Inserting Cash Back Into the Drawer #
Sometimes you need to go the other direction. Maybe the drawer is running low on small bills and you need to make change, or you’re adding your opening cash for the day.
- Go to Drawer Functions and select Insert Cash.
- Enter the amount you’re putting in.
- Add a note if needed.
- The drawer opens, you add the cash.
This gets logged the same way drops do — full audit trail with employee, timestamp, and amount.
The Safe Cash Report #
TORO tracks what should be in your safe based on all the drops that have been made. The Safe Cash Report gives you a running total, and when you close out for the day, the bank movement section accounts for safe cash alongside your drawer cash.
This is how everything ties together: drawer cash plus safe cash should equal your total cash intake for the day.
Best Practices #
Make cash drops a habit, not an afterthought. Set a threshold — say, never more than $200 in the drawer — and train your team to drop whenever they cross it. Busy Saturdays might mean three or four drops throughout the day, and that’s fine.
Every drop and every insert is permanently logged in TORO. This isn’t just good bookkeeping — it’s loss prevention. If cash goes missing, you’ve got a detailed trail showing exactly who moved what and when.
Some stores build drops right into their daily checklist: one mid-morning, one after the lunch rush, one before the evening shift change. Find a rhythm that works for your traffic patterns and stick with it.
